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RESEARCH STUDY OF LIBRARY AND ARCHIVAL RECORD
IN
DIRECTORATE OF SINDH ARCHIVES, KARACHI
Written by
SHAMSHAD AHMED
Librarian
Government College Farooka, Sargodha
Supervisor
PROF. DR. NASIM FATIMA
Ex. Chairperson, Department of Library and Information Science, U.O.K
& Principal Investigator, Sindh Archives, Karachi
Thesis submitted for the degree of PhD in Library and Information Science
University of Karachi
2008
Certificate
This is to certify that Mr. Shamshad Ahmed has carried out his research work entitled: Research Study of Library and Archival Record in Directorate of Sindh Archives Karachi, under my regular supervision. To the best of my knowledge, this work is first ever in the Pakistani context. The researcher has tapped all the possible resources with responsibility and academic honesty.
Supervisor
Prof. Dr. Nasim Fatim
Ex- Chairperson
Department of Library and Information Science
University of the Karachi.
Principal Investigator .
Sindh Archives Information and Archives Department Karachi


TABLE OF CONTENTS

LIST OF TABLES v
LIST OF APPENDICES viii
ACKNOWLEDGEMENT xi
ABSTRACTS x
CHAPTER 1 1
INTRODUCTION 1
Terminology and Description 3
Records 3
Archives 5
Archives or Repository 6
Archivist 6
Record Manager 8
Librarian 8
Similarities and Differences between Library and Archives 8
Importance of Archives 10
Nature of Archives 11
Review of Related Literature 11
Creation of Archives 12
Act or Legislation 16
Archives Management 18
Appraisal and Selection of Record 19
The Basic Value of Records for Selection 23
Processing 26
Arrangement of Archives  29
Description of Archives 36
Selection of problem 45
Scope 45
De-limitations 45
Objectives 46
Methodology 46
Utility 47
References 48
CHAPTER 2 53
HISTORY OF ARCHIVES 53
National Archives of Pakistan 57
History 57
Building 58
Mission and Responsibilities  59
Holdings 63
Finding Aids and Publications 67
Punjab Archives Lahore 68
History 68
Building 69
Mission and Responsibilities 70
Holdings 72
Finding Aids and Publications 75
Directorate of Archives, Balochistan 78
History 78
Building 78
Mission and Responsibilities 79
Holdings 81
Finding Aids and Publications  82
Directorate of Archives, Government of NWFP 82
History 82
Building 84
Mission and Responsibilities 84
Holdings 85
Finding Aids and Publications 86
National Documentation Centre 86
History 86
Mission and Responsibilities  87
Holdings 89
Finding Aids and Publications 90
References 93
CHAPTER 3 96
SINDH ARCHIVES INFORMATION AND ARCHIVES DEPARTMENT 96
History 96
British Rule on the Sindh 97
History of SAIAD 100
Building 102
Mission and Responsibilities 106
Budget 107
Staff of SAIAD 110
Committees in SAIAD 115
Legislation of SAIAD 117
Development Activities of SAIAD 118
Automation Section 122
Arrangement 122
Conservation and Restoration Section 123
Microfilming Section 124
Training of the existing staff 127
Finding Aids and Publications 128
Summary 130
References 133
CHAPTER 4 135
COMMISSIONER'S OFFICE RECORD 135
Importance of Record 137
Political Record 139
Contents of the Files of Political Record from 1833-1860 142
Judicial Record 156
Contents of the Files of Judicial Record from 1841 to 1860 159
General Record 165
Contents of the Files of General Record from 1839 to 1860  168
Military Record 181
Contents of the Files of Military Record from 1846 to 1860 182
Public Works Record 185
Contents of the Files of Public Works Record from 1857 to 1860 185
Revenue Record 193
Contents of the Files of Revenue Record from 1845 to 1860  195
Summary 219
References 222
CHAPTER 5 223
MANUSCRIPTS, MAPS AND COURT FILES 223
Manuscripts 223
Importance of Manuscripts 224
Analysis of Manuscripts 227
Summary 235
Maps 236
Dadu District 238
Important Maps of Dadu 239
Hyderabad District 242
Important Maps of Hyderabad 243
Karachi District 245
Important Maps of Karachi 247
Larkana District 253
Important Maps of Larkana 255
Nawab Shah District 258
Important Maps of Nawab Shah 260
Shikarpur District 262
Important Maps of Shikarpur 263
Sukkur District 264
Important Maps of Sukkur 266
Thar Parkar District 268
Important Maps of Tharparkar 269
Upper Sindh 273
Important Maps of Upper Sindh 274
Summary 275
Court Files 277
Summary 279
Business 279
Conjugal Rights 279
Encroachment 280
Eviction 280
Loan 281
Mortgage 282
Trade 283
References 284
CHAPTER 6 286
GENERAL LIBRARY OF SAIAD  286
Reference Books Section 288
Rare Books Section 297
Books on important subjects and personalities in the Rare Section 297
Books on Assam Tribes 297
Books on Lord Dalhousie 300
Books on Duleep Singh 300
Books on East India Company 302
Books on Sir Charles James Napier 304
Books on Warren Hastings 305
Books written by Sleeman 309
Books in the Rare Section before 1800 310
Asian Development Banks Projects (ADBP) Reports 314
Government Publications 314
Newspapers 332
Summary 334
References 338
CHAPTER 7 339
PERSONAL COLLECTIONS IN SAIAD 339
Dr. Nabi Bakhash Ghulam Muhammad Qazi 340
Books and Periodicals 343
Mumtaz Ali Mirza 353
Books and Periodicals 354
Sheikh Muhammad Ibrahim Khalil 356
Books and Periodicals 359
Zafar Hasan Sayed 365
Books and Periodicals 365
Muhammad Hanif Siddiqui 370
Books and Periodicals 371
Sayed Shamsul Hasan 374
Books and Periodicals 375
Prof. Jhamandas D. Bhatia 377
Books and Periodicals 379
Dr. Nabi Bux Khan Baloch 380
Books and Periodicals 381
Pir Ali Muhammad Rashdi 382
Books and Periodicals 384
Summary 384
References 390
CHAPTER 8 392
FINDINGS, CONCLUSION AND SUGGESTIONS  392
Findings 392
Conclusion 397
Suggestions 398
BIBLIOGRAPHY 442


LIST OF TABLES

1.1  Differences between Archives and Libraries 9
3.1  Total amount spent on the construction and repair of first phase 103
3.2  Total amount sanctioned in the second phase 105
3.3  Summary of the cost of the building for extension of Sindh Archives 105
3.4  Development budget of SAIAD from 1993 to 2008 108
3.5  Regular budgets of SAIAD from 2003-2007 109
3.6  Directors of SAIAD and their working durations from 1976 to 2008 111
3.7  First advisory committee 115
3.8  Present advisory committee 116
3.9  Acquisition committee 117
3.10  Personal libraries of scholars purchased in 1994-95 schemes 119
3.11  Under different schemes, following records were acquired 120
3.12  Acquired books of personal libraries in the budget of 1996-97 121
3.13  List of archival record in Microfilming Section 125
3.14  Pictures on different subjects preserved in SAIAD 126
3.15  Name of the trainers, duration and different subjects of training 127
3.16  Training achieved by the professionals of SAIAD 128
3.17  List of re-printing of old record 129
4.1  Political Record of Commissioner Office from 1832 to 1860 139
4.2  Judicial Record of the Commissioner Office from 1841 to 1860 156
4.3  General Record of the Commissioner Office from 1839-1856 165
4.4  Military Record of the Commissioner Office from 1847-60 181
4.5  Public Works Record of the Commissioner Office from 1857 to 1860 185
4.6  Revenue Record of the Commissioner Office from 1845 to 1857 193
5.1  Main subjects of the manuscripts and their quantity 224
5.2  Total manuscripts according to language and broad subjects 226
5.3  Total manuscripts according to languages 227
5.4  The books which have more than one manuscript in SAIAD 229
5.5  Authors which have many volumes of manuscripts 230
5.6  Maps of Dadu District from 1880-1940 238
5.7  Maps of Hyderabad District from 1873-1940 242
5.8  Maps of Karachi District from 1874 to 1940 246
5.9  Maps of Larkana District from 1880 to 1940 254
5.10  Maps of Nawab Shah District from 1870 to 1940 259
5.11  Maps of Shikarpur District from 1882 to1915 263
5.12  Maps of Sukkur District from 1884 to 1940 265
5.13  Maps of Tharparkar District from 1873 to 1940 268
5.14  Maps of Upper Sindh from 1854 to1939 273
6.1  Ready reference sources in SAIAD Library 288
6.2  Information access books in SAIAD Library 289
6.3  Biographical sources in the SAIAD Library 289
6.4  Dictionaries on specific subjects 290
6.5  Encyclopedias and specific books in SAIAD 291
6.6  Geographical sources 292
6.7  General reference books 293
6.8  Books in English language on India in SAIAD Library 293
6.9  Books related to Pakistan on different subjects 294
6.10  General books in English on different subjects 294
6.11  Urdu books on different subjects in the Library of SAIAD 295
6.12  Sindhi Books in the Library of SAIAD 296
6.13  Books on Assam Tribes in the Rare Section 298
6.14  Books on Dalhousie in the Rare Section 300
6.15  Books on Duleep Singh in the Rare Section 300
6.16  Books on East India Company in the Rare Section 302
6.17  Book on Sir Charles Napier and Sindh in the Rare Section 304
6.18  Books on Warren Hastings in the Rare Section 305
6.19  Books written by Sleeman in the Rare Section 309
6.20  Rare books in the Rare Section of SAIAD before 1800 310
6.21  Government publication preserved in the Reference Library 314
6.22  Detail of the newspapers in SAIAD 333
6.23  Detail of the newspapers accessioned in SAIAD 333
7.1  Personal libraries acquired from different scholars under different schemes 340
7.2  Books and Periodicals in the collection of N.B.G.M. Qazi in different languages 343
7.3  Subject-wise distribution of English books in the N.B.G.M. Qazi collection 343
7.4  Arabic Books in the collection of N.B.G.M. Qazi 344
7.5  Persian Books in the collection of N.B.G.M. Qazi 344
7.6  Sindhi Books in the collection of N.B.G.M. Qazi 345
7.8  Archival Record of N.B.G.M. Qazi 345
7.9  Books and Magazines in different languages of Mumtaz Ali Mirza collection 354
7.10  Periodicals of Mumtaz Ali Mirza collection in different languages and subjects 354
7.11  Books in Urdu arranged according to subjects in the collection 354
7.12  Books in English arranged according to subjects in Mumtaz Ali Mirza collection 355
7.13  Books in Sindhi in the collection of Mumtaz Ali Mirza 355
7.14  Books in Arabic and Persian languages arranged according to subjects 356
7.15  English books in the collection of Ibrahim Khalil 359
7.16  Books in Sindhi language in the collection of Dr. Ibrahim Khalil 359
7.17  Government publications in the collection 360
7.18  Urdu periodicals in the collection 361
7.19  List of the periodicals in Sindhi language 362
7.20  English periodicals in the collection of Dr. Ibrahim Khalil 364
7.21  Books and periodicals in different languages of Sayed Zafar Hasan’s collection 365
7.22  English periodicals in the collection 365
7.23  List of Sindhi periodicals in the collection 366
7.24  List of newspapers in English language 366
7.25  List of Urdu newspapers 367
7.26  Urdu books arranged according to subjects 368
7.27  English books arranged according to subjects 368
7.28  Books in Sindhi language arranged according to subjects 369
7.29  Books of Mr. Hanif Siddiqui in different languages 371
7.30  Books in Urdu in the collection of Mr. Hanif Siddiqui 371
7.31  Urdu periodicals in the collection of Hanif Siddiqui 371
7.32  English and Chinese books in the collection arranged according to Subjects 372
7.33  Books in Sindhi language arranged according to subjects in the collection 372
7.34  Sindhi periodicals in the collection of Hanif Siddiqui 373
7.35  Books in English in the collection Syed Shamsul Hasan arranged by subjects 375
7.36  Books in Urdu arranged according to subjects in Shamsul Hasan collection 376
7.37  Books in Persian and Sindhi in the collection of Syed Shamsul Hasan 377
7.38  Total books and periodicals in the collection of Jhaman Das Bhatia 379
7.39  English books collection of Jhaman Das Bhatia 379
7.40  Books in different languages in the collection of Dr. N.A. Baloch 381
7.41  Books in different languages in the collection of Pir Ali Muhammad Rashdi 384
7.42  Quantity of personal collections acquired and present 385


APPENDICES

2-A  Total strength of staff in NAP 405
2-B  Archival Record in NAP 406
2-C  Private Collections in NAP 406
2-D  Total strength of staff in Punjab Archives 407
2-E  Archival Record preserved in Record Office of Anar Kali Tomb 408
2-F  Archival Record in Punjab Archives 409
2-G  Archival Record preserved in Punjab Archives under main heads 409
2-H  Archival Record preserved in the Libraries of Punjab Archives 410
2-I  Total books in three Libraries of Punjab Archives 410
2-J  Total strength of staff in Balochistan Archives 410
2-K  Arrangement system in Balochistan Archives 411
2-L  Archival Record in Balochistan Archives 411
2-M  Archival Record in Civil Secretariat Library of Balochistan Archives 412
2-N  Total strength of staff in Peshawar Archives 412
2-O  Arrangement of Record in the Peshawar Archives 413
2-P  Records in Peshawar Archives 413
2-Q  Newspapers Collection of Peshawar Aarchives in Urdu and English Languages 416
2-R  Local Record in Microfilm, Photocopy or Original in NDC 417
2-S  Records from OIOC and abroad obtained on microfilms in NDC 418
3-A  Summary of Building Cost for the construction of SAIAD 423
3-B  Repair, Alteration and Addition of Existing Building of SAIAD 423
3-C  Year wise summary of the budget released from the government of Sindh for the completion of the second phase of SAIAD from 1993 to 2000 424
3-D  From the year 2000 to 2004 424
3-E  Measurement of the extension of Sindh Archives Building at Karachi 425
3-F  Air conditioning of selected area of 2 Tons Power in Project 426
3-G  Central A/C plant repairs with new material in Project 426
3-I  Total strength of Improvement & strengthening project staff of SAIAD 428
3-J  The personals of Advisory Committee as an independent department 429
3-K  With drawl of the members of the Advisory Committee 429
3-L  Name of members attended meeting of the Advisory Committee 429
3-M  Name of members attended the second meeting of the Acquisition Committee 430
5-A  Miscellaneous Maps in SAIAD from 1830 to 1941 430
5-B  Court files about Karachi of District Court Karachi 432
6 -A  ADBP reports preserved in SAIAD 441